Area Resources for Community and Human Services (ARCHS) is seeking a highly organized, detail-oriented, and dependable Finance & Administrative Specialist to provide essential administrative and operational support across the organization. This position plays an important role in supporting Human Resources, accounting, purchasing, employee engagement, travel coordination, and general agency operations.
Responsibilities include assisting with accounts payable and invoice processing, coordinating purchasing and vendor relationships, maintaining confidential employee and financial records, supporting onboarding and other administrative HR functions, coordinating employee engagement activities and internal events, and managing agency travel arrangements and conference registrations. The ideal candidate is proactive, professional, and comfortable managing multiple priorities while working with confidential information and supporting employees and leadership across the organization.
Key Responsibilities
• Provide administrative support to Human Resources, Finance, and general agency operations.
• Assist with accounts payable, including invoice processing, payment tracking, documentation, and vendor communication.
• Coordinate purchasing activities, obtain vendor quotes, process approved requests, and maintain purchasing records and office supply inventory.
• Assist with employee onboarding, employment paperwork, recordkeeping, and other administrative HR processes.
• Support employee engagement initiatives, employee recognition programs, staff appreciation activities, and culture-building events.
• Coordinate internal meetings, staff events, training sessions, and professional development activities.
• Coordinate agency travel arrangements, including flights, hotels, ground transportation, rental vehicles, conference registrations, travel itineraries, documentation, and reimbursement support.
• Manage professional development registrations, registration deadlines, and related recordkeeping for employees and leadership.
• Maintain organized electronic and physical filing systems, including confidential employee, financial, and administrative records.
• Prepare correspondence, reports, presentations, meeting materials, and other business documents as needed.
• Ensure confidential information is handled appropriately and that purchasing, financial, and administrative processes follow established agency policies and approval procedures.
Qualifications
• Bachelor’s degree in Business Administration, Accounting, Office Administration, or a related field preferred; equivalent education and relevant experience may be considered.
• 3+ years of professional experience in administrative support, accounting support, office coordination, or a related field.
• Experience with accounts payable, invoice processing, purchasing, vendor coordination, or financial documentation preferred.
• Strong organizational, time-management, and multitasking skills with exceptional attention to detail.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.
• Strong written and verbal communication skills and the ability to interact professionally with employees, leadership, and external vendors.
• Ability to manage confidential and sensitive employee, financial, and organizational information with discretion and professionalism.
• Demonstrated ability to work independently, prioritize competing responsibilities, meet deadlines, and collaborate effectively across departments.
NO phone calls please.